Financial Series Modules
Payroll is a sophisticated and flexible system for payroll processing, tracking and reporting. You get the flexibility to handle the many special earning and deduction situations your employees have and your governmental reporting information is ready when you need it. Analyze your payroll costs to know exactly where your money is going. At the stroke of a key you can zoom into the details for more information.
Some of the key features of the Payroll module are:
- Extensive standard personnel data
- Normal tax information for withholding
- History of checks, tips, earning, taxes
- Deductions may be amounts, rates, or percents of gross pay
- Allows 2 checks per employee per payroll
- Numerous registers and reports
- Manual and Void check processing
- Employee and check reports
- Option for departmentalized accounting
Accounts Receivable is a complete system for tracking sales, payments and other activities with your customers. You will know which customers owe you money and when it's due, along with the ability to retrieve your customers current or past history. You will obtain efficient record-keeping, accurate records and the valuable tools you need to help you get paid on time.
Some of the key features of the Accounts Receivable module are:
- Credit terms, credit limit and credit rating data fields
- Multiple ship-to and bill-to addresses
- Commissions based on sales or profit
- Summary/detail reporting per tax locality
- Option to print invoice detail
- Late fees can be calculated per invoice
- Cash basis accounting options
Collections is an add-on option for SouthWare's® Accounts Receivable. This module allows you to schedule follow-up calls, enter collection call information and track customer commitments. This module will allow you to spend your time efficiently in regards to your collection calls, you'll have a complete record of what's been done and said and you'll also have the tools to eliminate excuses for non-payment.
Some of the key features of the Collections Adapter module are:
- Automatic selection of customer who need a call
- Call date and promised date per invoice
- Access A/R inquiry for details of any invoice
- Customer balances and aging totals display during a call
- Credit Hold report, which identifies customers with problem accounts
- Option to print a duplicate invoice from invoice history
A/R Invoicing is an add-on option for SouthWare's® Accounts Receivable. This module provides you with an automatic interface to A/R and G/L for an even more efficient processing of your billing. You can produce an invoice quickly, with as much detail on an invoice as you need. You will also have the convenience of having your invoices recorded in A/R almost instantly. This module provides you with the tools to make your billing an easier task in your business.
Some of the key features of the A/R Invoicing Adapter are:
- Streamlined entry and printing of an invoice
- Options to change billing or shipping information
- Credit limit checking
- Invoices update A/R open items, sales tax, commissions, G/L, and customer information
- Interactive or batch invoice printing
- End of the day sales register
- Billing history report for invoice detail
Accounts Payable is a complete system for recording vendor transactions, writing checks and tracking vendor activity. You will be able to have complete and accurate vendor records at all times and know which vendors are due to be paid. Create a check whenever you need one and at the same time make sure you take advantage of your vendor discounts. Cash planning allows you to prioritize your payments when needed, allowing you to prepare for your cash needs and not just react to them.
Some of the key features of the Accounts Payable module are:
- Automatic Expense Distribution option
- Multiple A/P Discount, and Cash accounts
- Allows one-time miscellaneous vendors
- Cash requirements forecasting
- Partial payment of an invoice
- Inquiry into open items and history
- Cash basis accounting option
- Recurring transaction system
General Ledger provides your business with daily financial management tools, providing financial statements whenever you want to see them, not just on a once-a-month basis. You can eliminate most manual work in the General Ledger, as your other SouthWare® products will automatically update your financial information. Drill down capabilities offer you quick answers to financial statement data, providing detailed information with a single keystroke.
Some of the key features of the General Ledger module are:
- Automatically generate financial statements
- Standard reports for easy set up
- Up to 16 columns per report
- Period, Quarter, Year reporting
- Ledger-look for easy entry and review
- Predefined chart of accounts option for easy set up
- 12 or 13 accounting periods
- Trial balance and Transaction History
- Optional interface to Cash Flow Ledger, ExecuMate IITM, ExcelReportTM, and ImportMateTM
Fixed Assets is a complete asset tracking and depreciation system, which allows you to know the location and value of your company assets. You can get your depreciation calculations done for you, and transfer asset and depreciation information directly to SouthWare's® General Ledger.
Some of the key features of the Fixed Assets module are:
- Extensive standard data fields and numerous tracking dates
- Allows up to 99 depreciation schedules per asset
- Option to manually adjust calculated schedule for non-standard depreciation
- Partial period conventions of daily, full-year, full-month, half-month, half-year, mid-month, mid-quarter and mid-year
- One-step entry of asset information
- Detail asset listing per location
Job Cost gives you the tools you need to keep your jobs under control without getting overloaded with paperwork. Setting up new jobs is easy; you can even copy standard jobs. Your costs and revenues can be automatically updated by other SouthWare® products. You will be able to see all the information about a job at the touch of a button, and know the profitability on each job. You will have the tools to keep the right facts available for each of your jobs without spending too much time doing it.
Some of the key features of the Job Cost Module are:
- Job header information includes customer data and general pricing
- Job detail tracks each aspect of a job by cost code and includes accumulated units and cost
- Revenue recognition options
- Labor burden and Overhead
- Jobs updated by A/P invoices, Invoices, Inventory adjustments, Payroll and A/R Payments
- Subcontractor retainage
- A/R customer retainage balance
- Automatic set up options
- Overhead allocation or calculation
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