Inventory Control Modules
Inventory Control provides complete up-to-the minute control over your entire inventory levels, tracking your inventory investments. You will have the capability to know exactly how much inventory comes in, how much is on-hand now and where it goes. You will be able to track selected stock items by serial number, lot number, size, color or other tracking breakdowns. You will also have the capability to keep extensive supporting information about each inventory item, all designed to ensure you get the most out of your inventory dollar.
Some of the key features of the Inventory Control module are:
- Multi-location - 3 character ID
- Costing options include Last, Average, Standard, LIFO/FIFO, and Serial or Tracking Unit cost
- Stock ledger of all quantity changes
- Unlimited replacement part numbers
- Product category accounting and defaults
- Optional override schemes for pricing, commissions and sales tax
- Fast receiving entry with PO review
- Option to receive quantity and record cost later
- Optional detail interface to A/P
Point of Sale integrates with SouthWare's® Inventory/Sales Series to give you a complete inventory sales and management system, which will provide your customers with great service and get great results. POS provides customization for the complex sales situations at your check-out counters, such a discounts, split payments and other needs quickly and accurately to give fast service to your customers. You can capture as much or as little information about each customer as you wish. Your operators will instantly know the availability and location of any stock item and they can be reminded to suggest related add-on items. Monitor your sales throughout the day, while tightly controlling receipts by tracking your cash, check and credit card payments and reconciling them per operator.
Some of the key features of the Point of Sale module are:
- Customize the keystrokes and security features per operator
- Regular, no charge, credit memo, billing adjustment, payment on account and layaway type orders
- Option to zoom into inquiry for an item.
- Allows miscellaneous add-on charges
- Any combination of cash, check credit card or on account payment can be applied
- Daily sales totals report
- Department/operator cash reconciliation
- End of day sales register
- Numerous sales analysis reports
Order Entry allows your company to get orders recorded accurately in addition to shipping and invoicing them promptly, ensuring your customers receive what they order. You can immediately answer your customer's questions about pricing, availability and order status. This module allows you to keep accurate records of returns, billing adjustment, no charge shipments and other special situations. You will be able to automatically handling complex situations involving special pricing, special commission structure, or special sales tax rate.
Some of the key features of the Order Entry module are:
- Regular, no charge, credit memo billing adjustment, payment on account and drop ship type order.
- Credit limit checking
- Customize the keystrokes and security features per operator
- Text and Notes for the order
- Sell for multiple locations on an invoice
- Option to zoom into inquiry for an item
- Allows miscellaneous add-on charges
- Calculate proper sales tax
- Sales Quotation, then turn into an order
- Outstanding orders analysis
- Partial or full invoicing of an order
- Numerous sales analysis reports
- Inventory analysis reports
Purchasing provides your business with the ability to get the most for your inventory investments by allowing your system to set target inventory levels, analysis functions and set automatic purchase order generation. You will be able to make special adjustments to the purchasing controls for any stock item, identify seasonal sales items and adjust suggested purchases for seasonal needs. Recognize normal and abnormal usage patterns for your inventory and order the most profitable quantity levels based on EOQ or other quantity discount calculations. The Purchasing module will provide your company with the tools to make better buying decisions in less time and improve your service and your profit.
Some of the key features of the Purchasing module are:
- Primary and alternate vendors
- Order point and line point
- Safety stock—fixed or based on usage
- Option to freeze order controls for items
- Generates POs for stock based on current item status and order controls
- Option to edit generated POs before turning them into real POs.
- Extensive general purchasing terms/history
Assembly Work Orders module integrates with SouthWare's® Inventory/Sales Series to give you a complete sales and inventory management. The challenge of inventory management and work order control for businesses that have assemblies and components is under control with the Assembly Work Orders Module. You will have the capability to keep track of the items that come in and out of your businesses inventory, as well as keeping track of them as they flow in and out of assemblies.
Some of the key features of the Assembly Work Orders are:
- Up to 9999 components per assembly
- Assembly Work Order creates a stock item from multiple stock items, components can be sub-assembled for multi-level assembly
- Optional work order add-on cost for overhead and other variable costs
- Printed Work Order Form
- Automatic Costing that may be overridden
- Optional completed data per component
- Component Availability Inquiry
- Work Order Status Reports
- Component Where Used Report
- Work Order History Report
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